AI Business Document Information Workflow Solution
In short: Micrographics Data connects your scanned and incoming finance and HR documents to automated workflows. AI reads each document, extracts the key fields, routes it for approval and passes it to the accounting, ERP or HR system you already use, with a full audit trail.
For Singapore organisations that have digitised their records and now want them to do work. Projects may qualify for Enterprise Singapore’s EDGE grant.
Scanned is not the same as connected
Most corporate scanning projects end with searchable PDFs in a shared drive. Staff still re-key invoice totals, chase approvals by email and track HR document expiry dates in spreadsheets. Off-the-shelf AI tools rarely close this gap on their own, because they are not wired into your approval rules, your systems or your retention obligations.
of Singapore SMEs used AI in 2025, against 70.4% of larger enterprises.
Source: IMDA Singapore Digital Economy Report, Oct 2026
of AI-adopting enterprises customised AI tools for their own needs. Close to nine in ten used off-the-shelf tools.
Source: IMDA Singapore Digital Economy Report, Oct 2026
Finance and accounting is one of the three business functions where Singapore firms use AI most.
Source: IMDA Singapore Digital Economy Report 2025
All GST-registered businesses must send invoice data to IRAS through InvoiceNow, phased by turnover.
Source: IRAS, Committee of Supply 2026
Finance and HR processes we automate first
These are the document types our corporate scanning clients already hold: high volume, predictable fields, a known approver and a statutory retention period.
Finance and accounts payable
Supplier invoices and supporting documents, from receipt to posting.
HR and people records
Employee files that are complete, current and kept for the right period.
Compliance and records
Rules applied automatically, with evidence when an auditor asks.
Four phases, each one useful on its own
If Micrographics Data has already scanned your records, phase 1 is done. Each later phase is scoped, delivered and measured separately, which also suits grant applications made one activity at a time.
Digitise
Back-file scanning, indexing and OCR of existing finance and HR records by Micrographics Data.
Capture and classify
AI document processing reads new and scanned documents, extracts fields and checks them against your data.
Automate the workflow
Approval, exception and follow-up steps are designed around how your teams work, with notifications and dashboards.
Integrate and report
Results flow into your accounting, ERP, HR or CRM system, with reporting on volumes, turnaround and bottlenecks.
Built around your business, not a single tool
Micrographics Data starts from your documents, capture and retention rules, then designs the workflows and integrations around how your teams already work.
AI document processing
Classification and field extraction from invoices, forms and letters, with human review for low-confidence results.
Workflow automation
Approvals, reminders, escalations and hand-offs between finance, HR and operations teams.
Systems integration
Connects your existing accounting, ERP, HR, CRM and email systems into one coordinated flow.
Custom portals and dashboards
Web-based internal portals for submitting, tracking and approving documents.
AI search and retrieval
Ask questions of your scanned archive and get answers linked to the source document.
Data and reporting
Clear views of document volumes, cycle times and where work is waiting.
Enterprise Singapore EDGE grant for automation projects
Since 30 September 2026, Enterprise Singapore’s EDGE grant has replaced the Enterprise Development Grant (EDG), Productivity Solutions Grant (PSG) and Market Readiness Assistance (MRA) for new applications. Automation and digitalisation is one of its business areas.
Micrographics Data scopes each phase as a defined activity with clear deliverables, and supplies the documentation your grant application needs. Eligibility and approval are decided by Enterprise Singapore, not by us.
Check the current activity list on Enterprise Singapore’s EDGE grant FAQ.
Other schemes worth checking
Enterprise Compute Initiative (ECI)
For digitally mature organisations with a defined AI roadmap. Run by Digital Industry Singapore with cloud service providers, covering cloud credits, training and consultancy support.
InvoiceNow transitional funding
IRAS has announced transitional funding to offset InvoiceNow onboarding costs, ahead of the 2028–2031 mandate for GST-registered businesses.
Micrographics Data is a GeBIZ-registered Singapore company, established in 1989, that scans, indexes and preserves records for financial institutions, government agencies and corporate organisations. We already know your document types and retention rules, so the workflow is designed from the record outward.
AI document workflow questions
Related: corporate document scanning, Therefore™ ECM and workflow, GST InvoiceNow and paper invoice archives, how long to keep employee records, EDGE grant for document scanning.
What is an AI business document workflow solution?
It is a system that reads incoming and scanned documents with AI, extracts the key fields, routes each document to the right person for checking or approval, and passes the result to the business systems you already use, such as accounting, ERP or HR software. Every step is logged so the record stays auditable.
We already scanned our records. Why do we need workflow automation?
Scanning makes documents findable. It does not stop staff re-keying invoice data, chasing approvals by email or tracking HR document expiry dates in spreadsheets. Workflow automation is the next phase: it puts the scanned and newly arriving documents to work inside your processes.
Is AI document workflow automation supported by an Enterprise Singapore grant?
Possibly. Since 30 September 2026 the EDGE grant has replaced EDG, PSG and MRA for new applications. Enterprise Singapore states that each company has an annual EDGE cap of S$100,000, of which up to S$30,000 can be used on single-function digital solutions, integrated enterprise systems and selected automation activities. Support levels vary by activity. Eligibility and approval are decided by Enterprise Singapore, and you must apply before committing to the project.
Which documents are best to automate first?
High-volume, rule-based documents with a clear owner: supplier invoices, purchase and delivery orders, expense claims, employee onboarding packs and HR forms. They have predictable fields, a known approval path and measurable turnaround times.
Does it work with our existing accounting, ERP or HR software?
That is the aim. The workflow is designed around the systems you already run, connecting them through their available integrations rather than replacing them. Where a connector does not exist, a small custom integration or portal can be built.
How does this relate to GST InvoiceNow?
IRAS will require all GST-registered businesses to submit invoice data through InvoiceNow, phased from April 2028 to April 2031. InvoiceNow covers new electronic invoices. Paper and scanned invoices issued before your go-live date still have to be retained, and an automated workflow can handle both the archive and the new digital flow.
Is our data kept in Singapore and compliant with the PDPA?
Data residency and PDPA requirements are set at scoping. The deployment model, hosting location, access rights and retention rules are agreed in writing before any document is processed.
How much does it cost?
Cost depends on the processes, document volumes, systems to connect and deployment model. Micrographics Data prepares a scoped proposal after a discovery session. Request a quote to start.
Tell us which process still runs on paper or email
We map it in a discovery session, scope the first phase and prepare a proposal you can use for an EDGE grant application.