Micrographics Data Scans Business Records for Warees Investments
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Micrographics Data has been awarded a document scanning project by Warees Investments Pte Ltd. The project covers boxed business records, delivered as searchable PDF files. Warees Investments is a wholly owned subsidiary of the Islamic Religious Council of Singapore (MUIS). It oversees the MUIS wakaf (endowment) property portfolio and redevelops wakaf properties with their trustees. The work was awarded in August 2026 and turns boxed paper files into indexed digital records that staff can find and retrieve on screen.
Scope and workflow
The boxes are collected by Micrographics Data's own staff in Micrographics Data's own vehicles, and returned when scanning is done. Documents are scanned in black and white on a production document scanner with a paper-protection feature that helps reduce the risk of damage to originals.
Each of Warees Investments' archive files or bundles is saved as a multipage PDF and renamed using an index field, so every digital file matches its paper original. The PDFs are then converted to searchable (OCR) PDF. The finished files are handed over on a password-protected USB drive.
After scanning, documents are not re-stapled or re-filed. They are bundled and placed back in each file in the same order. The order also includes certified P-3 cross-cut shredding of the paper originals, arranged and managed by Micrographics Data.
Standards
Records handling follows the records-management principles of ISO 15489-1:2016. Where files contain personal data, collection, scanning, return and disposal follow Singapore's Personal Data Protection Act 2012 (PDPA). P-3 is a security level for shredding paper defined in DIN 66399 and ISO/IEC 21964. For files that must stay readable for decades, PDF/A (ISO 19005) is available as an alternative output format.
Frequently asked questions
Will our documents be returned in their original order?
Yes. After scanning, the pages are bundled and put back in each file in the same sequence. They are not re-stapled or re-filed.
Can scanned files be named to match our filing system?
Yes. Each file or bundle can be renamed using an index field, such as a file reference number, so the digital copy is easy to find.
What happens to the paper originals after scanning?
You can have them returned, or choose certified P-3 cross-cut shredding, arranged and managed by Micrographics Data.
Related services: corporate document scanning in Singapore and microfilming services for long-term preservation.