Micrographics Data is a trusted, Singapore Government Gebiz registered vendor with over 35 years of unparalleled experience in high-volume document scanning, indexing, and archiving. We empower Singapore’s leading corporations, government agencies, and institutions to achieve seamless digital transformation, ensuring data integrity, security, and accessibility. Our comprehensive document digitisation services are meticulously designed for the modern enterprise, leveraging advanced technology and a proven, confidential process.

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Why Choose Micrographics Data for Your Corporate Document Scanning Needs in Singapore?

As businesses in Singapore increasingly adopt digital-first strategies, the efficient and secure digitisation of physical records becomes paramount. Micrographics Data stands out as the partner of choice for organisations seeking:

• Unrivalled Expertise & Experience: With three decades in the industry, we possess deep knowledge of document management best practices and the nuances of various corporate and governmental requirements in Singapore. Our security-cleared personnel are highly trained and dedicated to delivering exceptional quality.
• Singapore Government Gebiz Registered Vendor: This accreditation signifies our commitment to stringent quality and security standards, making us a preferred partner for government agencies and public sector organisations.
• Comprehensive Service Portfolio: We handle all types of corporate documents, from sensitive HR files and critical legal contracts to high-volume invoices and large-format architectural plans.
  • Specialised Document Scanning:
    • Business Documents: Corporate records, reports, presentations.
    • Human Resource (HR) Files: Employee records, payroll, performance reviews.
    • Financial Documents: Invoices, receipts, expense claims, accounting ledgers.
    • Legal Documents: Contracts, agreements, court filings, intellectual property.
    • Insurance Claims & Policies: Comprehensive digitisation for efficient processing.
    • Large Format Documents: Engineering drawings, maps, blueprints, posters.
    • Medical Files & Patient Records: Compliant and confidential healthcare digitisation.
    • Incoming Mail / Post Digitisation: Real-time digital mailroom services.
    • Historical Archives & Legacy Documents: Preserving critical institutional memory.

• Cutting-Edge Technology & Proprietary Solutions: We invest in the highest quality production-grade scanners available (e.g., Fujitsu fi-6800 series) equipped with intelligent image correction, blank page removal, double feed detection, and auto-deskew. Our in-house developed, proprietary platform, WizAdmin™, is a game-changer:
  • WizAdmin™: Intelligent Automation for Unmatched Accuracy & Traceability: This sophisticated system controls, streamlines, and automates our entire scanning operation. By minimizing human intervention, WizAdmin™ drastically reduces the risk of human error, offering complete, real-time traceability and comprehensive reporting for every document. This level of process control is critical for regulatory compliance and audit trails.

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Our Secure & Transparent Document Digitisation Process

We follow a meticulously controlled and fully transparent step-by-step process, guaranteeing superior quality, strict confidentiality, and data privacy at every stage:

1. Secure Pick-up, Transport & Intake:
   • Your valuable documents are collected and transported in our GPS-monitored, secure vans directly to our Singapore-based facility.
   • Rigorous intake procedures ensure every document is accounted for upon arrival.
2. Meticulous Document Preparation & High-Volume Scanning:
   • Our expert team prepares your documents according to strict guidelines: removing staples, paper clips, and enhancing documents as needed.
   • File/document separation pages and special instruction “toggle pages” are inserted to optimize scanning.
   • Documents are scanned with pre-defined project settings, leveraging sophisticated scanner hardware for guaranteed image quality.
3. Intelligent Indexing & Classification for Rapid Retrieval:
   • Data is either automatically extracted using advanced OCR/ICR or meticulously manually indexed using double-keying methods for unparalleled accuracy.
   •   • Automated and manual verification checks are performed to ensure precise data classification, making your digital documents easily searchable and retrievable.
4. Rigorous Quality Control & Advanced Image Enhancement:
   • A robust set of clearly defined procedures governs every step, from pick-up to metadata delivery.
   • Our scanners’ built-in features (Automatic Intelligent Image Correction, Blank Page Removal, Double Feed Detection, Auto Color Detection, Auto-Deskew) ensure optimal image quality.
   • Our professional, highly trained employees apply meticulous quality checks to all digitised images.
5. Flexible Metadata & Image Delivery:
   • We offer secure delivery via Direct File Transfer (VPN) for seamless integration or External Storage Device (e.g., encrypted Hard Disk, USB sticks), based on your preference.
   • Receive images and metadata in virtually any preferred file format, including:
     • Images: JPEG, TIFF, PDF, PDF/A (for long-term archiving).
     • Metadata: XML file, CSV file, or any specific import format compatible with your existing Document Management Software (DMS), Enterprise Content Management (ECM), or ERP systems.
6. Certified Document Destruction (Optional):
   • Upon completion of your project, we offer certified destruction of your physical documents, providing you with peace of mind and full compliance.

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Uncompromising Data Privacy & Security in Singapore

Data security is at the core of our operations. We implement multi-layered security protocols to protect your sensitive information:

• Strict Access Controls: Limited, authorised access to physical and digital documents.
• 24/7 Monitoring: Constant surveillance of our facility.
• Controlled Environment: Strict ban on Wi-Fi and mobile phones in scanning areas.
• Personnel Vetting: All staff undergo rigorous background checks and sign comprehensive confidentiality agreements.
• GPS Secure Transportation: Real-time tracking of documents during transit.
• Secure Image & Metadata Delivery: Encrypted and secure transfer methods.
• Confidential Certified Destruction: Ensures complete and irretrievable disposal of physical records.

 

Partner with Micrographics Data to unlock the full potential of your corporate data. Contact us today at sales@micrographicsdata.com for a customised document scanning solution tailored to your organisation’s unique requirements in Singapore.