Institutional Policy Worksheets

In this section is a list of areas that a digitization program manager may need to make institutional policies for. It is left blank so it can be filled in as part of the planning stages of a digitization program, or as part of a revamp of an existing program. The particulars of each list item are not discussed in the checklist, but can be found in discussions elsewhere in this document. Consultation within an institution is often required, as many of these policies have impacts well outside the digitization team.

Please print the below sheets to help manage your Digitization Program:

Material Handling

Handling Procedure Collections Allowed Collections Disallowed Notes / Limits
Gloved Hands      
Ungloved Hands      
Vacuum Tables      
Contact Scanning – PSI Limited

 

(aka PSI Controlled Contact)

     
Contact Scanning – No PSI Limit

 

(aka Uncontrolled Contact)

     
Contact Scanning – Restraining Belt      
Contact Scanning – Restraining Bar      
Bound Material – Disbind      
Bound Material – Open 180 degrees      
Bound Material – Open 100 degree      
Exposure to Daylite (5 min)      
Exposure to Daylite (30 min)      
Exposure to Low Heat      
Exposure to High Heat      

Imaging Quality Guidelines

Quality Level Metrics Used (circle one) Relevant Collections Exceptions & Notes
Preservation FADGI 4
METAMORFOZE Strict
   
Below Preservation FADGI 3

 

FADGI 2

FADGI 1
METAMORFOZE Strict

METAMORFOZE Light

METAMORFOZE Extra-Light

   

PDO Checklist

The Digital Object… Circle One
has been validated (by e.g. Golden Thread) to contain FADGI 4-Star Image Quality   Yes   /   No
has been validated (by e.g. JHOVE) to contain well-formed and valid data in a format widely acknowledged as preservation friendly (e.g. TIFF)   Yes   /   No
has metadata to accurately link to the real world object it represents   Yes   /   No
has metadata to aid in the discovery of the digital object within the collection   Yes   /   No
has metadata to provide sufficient context to aid the understanding of the object it describes   Yes   /   No

Roles

Role Name

 

Per this Document

Role

 

Alternative Terms

Individuals Assigned to These Roles
Project Manager Program Administrator  
Technical Manager Lead Technician

 

Technical Lead

Technical Planner

 
Technician High-Level User

 

Power User

Skilled Operator

 
Operator Student Worker

 

Temp Labor

Volunteers

 
Assistants Runner

 

Production Assistant

Extra set of Hands

 

Collection Prioritization, ROI Assignment

    Collection 1 Collection 2 Collection 3 Collection 4 Collection 5
  Collection Name          
V

 

A

L

U

E

Uniqueness          
Research Value          
Provenance

 

Donor Value

Obligation

         
Copyright Status

 

Use Allowances

         
Public Value          
Relevance to Core Mission          
Temporal Relevance          
Political Factors          
Current Physical State, Risk of Degradation          
I

 

N

V

E

S

T

M

E

N

T

Material Handling

 

Restrictions

         
Location of Collection          
Suitability to Today’s Digitization Technology          
Current State of Preparedness          
  Return on Investment